Admission FAQs from the OFFICE of the UNIVERSITY REGISTRAR
HOW TO APPLY FOR TRANSFER IF COMING FROM OTHER UP UNITS (TRANSFER 1)
Get an application form from the college offering your intended program and fill it out.
Submit to the college the accomplished application form together with your True Copy of Grades for evaluation purposes.
If accepted, get a Notice of Acceptance from the accepting college and present it to your home unit to secure a student clearance, permit to transfer, and official transcript of record.
Submit the student clearance and permit to transfer to the accepting college and get a College Admission Slip.
Go to ARS-OUR and submit the College Admission Slip, NSO Birth Certificate, two passport size photos, OTR (if you have it already), and fill out two (2) Student Directory forms for the issuance of a University Admission Slip. (If OTR is not submitted, get a request for OTR to be given to your home unit.)
Submit the University Admission Slip to your college for registration.
HOW TO APPLY FOR TRANSFER IF COMING FROM ANOTHER SCHOOL/UNIVERSITY (TRANSFER 2)
Fill out a transfer application form and pay the application fee of ₱100 for Filipinos, ₱150 for resident foreigners, and US$30 for non-resident foreigners, at the OUR Cashier or UP Cashier's Office near PNB.
Submit accomplished application form, application fee receipt, two (2) recent photos size 2"x 2", NSO Birth Certificate, and True Copy of Grades (original & 3 Xerox copies) for evaluation signed by the Registrar of your school/university.
Foreign applicants whose medium of instruction in their previous school is NOT English should take and pass TOEFL with a score of 500 if paper-based, 173 if computer-based, or 61 if Internet-based test.
The follow-up of computation of GWA is around the first week of May (for local transferees) and the end of February (for foreign applicants).
The follow-up of results from colleges is on the 3rd week of May (for local applicants) and the end of March (for foreign applicants).
If accepted, get an Honorable Dismissal/Transfer Credential from your previous school (for local transferees).
For accepted foreign applicants, ARS-OUR will issue an Acceptance Letter needed to get a student visa for the issuance of a Study Permit from ISP.
Submit the following documents to ARS-OUR to get a University Admission Slip:
Honorable Dismissal/Transfer Credential
NSO Birth Certificate (original & photocopy)
Two (2) passport size photos
Student Directory (2 copies)
OTR from previous school (If not yet available, get a request slip for your OTR from ARS, to be given to your former school)
Proceed to the UP Health Service for medical exam.
Submit your medical result & University Admission Slip to your college for registration.
HOW TO GET A UNIVERSITY ADMISSION SLIP
Submit the following to ARS-Admission (These are the basic documents new students are required to submit):
College Admission Slip
Official Transcript of Records (Note: For new graduate students, transcripts submitted to the college for evaluation must be signed by the College Secretary at the back of each page.)
Accomplished Student Directory (2 copies)
2 recent photos (2"x2")
If foreigner, Study permit from the International Students Program (ISP)
If married female, photocopy of Marriage Contract (Original to be presented for verification)
If applicable, official TOEFL results if applicable (score of 500 if paper-based, score of 173 if computer-based, score of 61 if IBT - for foreign students whose medium of instruction in their previous school is NOT ENGLISH)
Submit the University Admission Slip to your College to get your registration materials.
HOW TO ENROLL AS A NON-REGULAR STUDENT A . NON-DEGREE STUDENT (TO TAKE GRADUATE COURSES FOR CREDIT)
Apply directly to the college offering the subjects you intend to take.
Present OTR and TOEFL results (if foreign and if medium of instruction in previous school is NOT in ENGLISH).
If accepted, get your College Admission Slip (CAS).
Proceed to International Student's Program (ISP) for your STUDY PERMIT (if foreign).
Submit Study Permit, CAS, TOEFL, OTR, SD to OUR-Admission to get your University Admission Slip. (Note: STUDY PERMIT and TOEFL are for foreign students only.)
Submit University Admission Slip to your College to get your registration materials.
B. NON-DEGREE STUDENT (TO TAKE UNDERGRADUATE COURSE FOR CREDIT) / SPECIAL STUDENTS (TO TAKE COURSE WITHOUT CREDIT)
Apply at ARS-Admission.
Fill out application form and pay application fee of ₱100 for local and US$30 for foreign students (Foreign Students should first get their Study Permit).
Submit your OTR (for non-degree only), SD and Study Permit (if foreign) to OUR-Admission to get your University Admission Slip and Form5A.
Proceed to the different colleges for enlistment through E-prerog.
Go back to OUR-ARS for Validation, Assessment and printing of Form5.
Proceed to Payment Center.
COMPUTERIZED FRESHMAN REGISTRATION
A: Confirmation of Decision to Enroll
* You may confirm in person, via Internet, mail, fax, telephone or telegram. However, you are strongly encouraged to confirm online.
* You have to pre-enlist to have a better chance of getting the subjects and schedule of your choice. This is done online (via Internet) and involves choosing the subjects you want to enroll in and the corresponding time schedule.
* Enrollment is done at the UP Diliman Campus. This includes payment of your matriculation fees. You are encouraged to enroll during the advance registration period to have a better chance of getting the subjects and schedule of your choice.
D: Submit the following documents to ARS-Admission during enrollment:
Fourth Year High School Card (Form 138)
Secondary Permanent Record (if no Form 137, please ask for an official request to get your Form 137)
Student Directory (2 copies)
Notice of Admission
2 recent photos (2"x2")
Study Permit from ISP (if foreign student)
TOEFL result, if applicable(for students whose medium of instruction in previous school is not English)
NSO Birth Certificate (photocopy & present the original)
E: Proceed to your College and get your registration materials.
*Note: Specific instructions are included in the UPCAT enclosures / instructions sent to all UPCAT Qualifiers to UP Diliman.
HOW TO SHIFT TO ANOTHER PROGRAM WITHIN THE COLLEGE (SHIFTEE 1) / TO A COLLEGE WITHIN UP DILIMAN (SHIFTEE 2)
Apply for shifting at the College offering your intended course or if in the same college, at the department concerned.
If accepted, get your college admission slip.
Submit your College Admission Slip and True Copy of Grades to ARS-Admission to get your University Admission Slip.
HOW TO FILE FOR LEAVE OF ABSENCE (LOA)
Get the Leave of Absence (LOA) form from your College Secretary's Office.
Fill out the form completely. If you are not currently enrolled, write NOT ENROLLED in the space provided for the subjects enrolled.
If you are enrolled, indicate all your subjects, signed by your respective instructors with the class standing indicated.
Be sure that the form has been signed by your College Secretary or the Dean and have a letter signed by your parents / guardian giving their consent.
Pay the fee of ₱150.00 at the UP Cashier's Office.
Submit the accomplished form together with your official receipt to OUR-ARS on or before the deadline stated in the Academic Calendar.
HOW TO APPLY FOR RE-ADMISSION AFTER LEAVE OF ABSENCE (LOA)
Go to your College for the issuance of a College Re-Admission Slip.
Proceed to OUR-ARS for issuance of University Re-Admission Slip.
Submit a copy of your University Re-Admission Slip to your College for enrollment.
HOW TO APPLY FOR RE-ADMISSION AFTER MORE THAN A YEAR OF ABSENCE WITHOUT LEAVE (AWOL)
Write a letter of request addressed to the Chancellor through channels (Chairman, Dean/Director, University Registrar, VCAA) indicating your request to be re-admitted to the same college or to another college in the campus. Have the letter endorsed by the College.
Check with the college for the decision of the Chancellor .
If the request for re-admission is approved, get a College Re-Admission Slip and pay ₱225 for AWOL fee at the Cashier's Office near PNB/Shopping Center.
Proceed to OUR-ARS and submit the College Re-Admission Slip to get your University Re-Admission Slip.
Submit the University Re-Admission Slip to your College and proceed with the registration.
HOW TO APPLY FOR RE-ADMISSION AFTER A YEAR or LESS THAN A YEAR OF AWOL
Go to your College for re-admission and issuance of the college readmission slip.
Pay AWOL fee of ₱225 at the Cashier's Office near PNB/Shopping Center.
Submit it to ARS-Admission for the issuance of the University Admission Slip.
Go back to your College and submit the UAS for registration.
HOW TO FILE FOR A CHANGE OF MATRICULATION
Get your change of matriculation form from your College Secretary.
Fill out the form completely (one form per subject to be cancelled and/or replaced, to be added).
Be sure that the subject you are adding or the subject you are cancelling has been validated and/or cancelled by the college concerned.
Be sure that your form has been signed by your Adviser, College Secretary/Dean/Director and University Registrar.
Pay the fee at the UP Cashier's Office.
Indicate the official receipt number (OR#), the amount paid and the date of payment in the form.
Submit fully accomplished form together with your receipt to ARS on or before the deadline set in the academic calendar.
Get the student's copy and submit the instructor's copy to your Instructor. Leave the Dean's copy and Registrar's copy with the OUR.
*Note: Your change of matriculation will not be considered valid unless you have paid the required fee and duly filed the form at the OUR-ARS. Forms submitted after the deadline, even if the fee has been paid will not be accepted.
Get the dropping form from your college.
Fill out the form completely including the reason for dropping. Have it signed by your instructor who should indicate your class standing. Have your College Secretary or Dean sign the form.
Pay the dropping fee of ten pesos per unit (₱10.00) at the UP Cashier's Office.
Indicate the OR#, amount paid and the date of payment on the dropping form.
Submit fully accomplished dropping form, together with your receipt to ARS on or before the deadline set in the academic calendar.
Get the student's copy and submit the instructor's copy to your instructor.
Leave the Dean's copy and Registrar's copy with the OUR.
*Note: Forms submitted after the deadline, even if the fee has been paid, will not be accepted.